Princeton Youth Hockey

Princeton Youth Hockey Association (PYHA) depends on the volunteerism of our members and it is critical that we all share in the commitment to the success of our association.

PYHA requests each family fulfill a certain number of volunteer hours each year as defined by the PYHA Board of Directors. This volunteer requirement is necessary for the Association to function as well as to fulfill district and regional obligations. It is the PYHA Board’s responsibility to ensure that volunteer opportunities exist to enable each family to fulfill their obligation.

This season's requirement is 15 hours per family of approved volunteer hours. Ten (10) of these allotted hours are to be complete at a PYHA tournament/jamboree and/or District 10 Playoff Tournament.  A deposit check, postdated to April 1, 2012 is required by October 1, 2011. Volunteer checks are collected by Team Managers. If ALL volunteer hours are not complete within the requirements, the check will be cashed; if hours are complete, your check will be shred.  (This is ALL or nothing, if you complete 8 hours only; your check will be cashed).

Volunteer opportunities will be posted and available to “claim” in the new Dibs section of the website. You must use the online system or your hours will not be tracked.

Dibs
 

• Members will be able to see all items/hours available and “claim” an item.
• They will receive an email reminder the day prior to their scheduled event.
• Users will also have the ability to log into the site and view their personal Dibs account sessions they are a part of, items they have claimed and hours completed.

If you have a conflict for a Dibs item you previously claimed, you may cancel your claim online up to three (3) days prior to the scheduled time. You must cancel through the online Dibs system.  Without a three (3) day advance notice, you will be responsible to find a replacement and notify the Volunteer Coordinator of the change.

Please show up 15 minutes ahead of your shift which will allow time for you to check in along with the possibility if your event is running early.

The following positions will fulfill ALL required hours:

• PYHA Board Member
• Sponsorship in either arena (see arena manager)
• Rostered Head Coach
• Rostered Assistant Coach (max 2 per team)
• Team Manager (max 1 per team)

The following are types of volunteer opportunities we have throughout the year (not an all-inclusive list)

• Skate Program Volunteer
• Registration Volunteer
• Calendar Volunteer (help collect, help night of drawing)
• Wreath Fundraiser
• Open Skate Monitor
• Assisting with Outdoor rink(s)
• Banquet Coordinator
• Garage Sale Coordinator
• Picture Night

*Clock, Scorekeeper and Penalty Box (minor team official duties) are team responsibilities and do not apply towards volunteer hours. No parents are exempt from these duties (except that team’s coaches)—team managers will organize/assign duties by family and hand out a schedule.  If you are unable to perform duties, you are responsible for swapping dates/duties with other team families and notifying the team manager of the change. 

Who can volunteer?

Any family member:  In most cases must be 18 years or older, however, there are exceptions, ask a board member.

Can I buy out my family’s volunteer hours?

No, not technically.  We will ask for a $95 check postdated 4/1/12.  If all hours are not complete this check will be cashed.  However, all families are requested to put in the 15 hours per year/season.  Again, this is about making our association successful.

What if my family works more than 15 hours, can we carry them over to next season?

No, hours cannot be carried over.

What if my family doesn’t volunteer at least 15 hours?

Your check will be cashed.  Please note:  if the percentage of members choosing NOT to volunteer vs. members volunteering is higher there will be adverse consequences that we hope we never have to encounter.  However, some of the adverse consequences could be but are not limited to:  our Association could be in jeopardy of remaining whole, funding for our arenas could suffer which could result in devastating ramifications and we could be financially fined by Districts 10 if their volunteer requirements have not been met and be placed on probation of hosting tournaments in the future, which happened in 2010.